Contractor dispute documentation
Charged more than the quote? Compare the records.
A difference between an original quote and later invoices can involve several documents and conversations. Organizing each amount, date and description helps keep the record factual without assuming why the difference occurred.
Practical checklist
Records to bring together
You do not need every item before you begin. This list is a useful way to see what is available and what may still be missing.
- Original estimate, quote or signed agreement, including all pages
- Every invoice, statement, receipt and payment confirmation
- Written discussions about price, additional work or revised scope
- Any change order, approval or revised estimate you received
- A simple dated list of quoted, invoiced and paid amounts
What to document next
Keep the next step neutral and clear.
- Keep amounts in the wording and currency shown on each original document.
- Separate a revised quote from an invoice unless the document itself connects them.
- Note whether an additional charge is described in a message, invoice or change order.
- Preserve attachments and screenshots that show the complete conversation context.
Keep exploring
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Read guideReady to put the documents in order?
Upload the records you have. Proofly organizes them into a sourced timeline and evidence package for your review.