Contractor dispute documentation
Contractor deposit dispute? Preserve the payment trail.
A deposit record is usually spread across an agreement, a payment confirmation and the messages around it. Gathering those items in date order helps create a clear factual summary of what the documents show.
Practical checklist
Records to bring together
You do not need every item before you begin. This list is a useful way to see what is available and what may still be missing.
- The estimate, contract or message that refers to the deposit
- E-transfer confirmation, bank record, receipt or other proof of payment
- Invoice or receipt identifying the contractor and amount, if available
- Messages about scheduling, work start, cancellation or the deposit
- Photos or records that show whether work began, if relevant
What to document next
Keep the next step neutral and clear.
- Save the payment record with its visible date, amount and recipient details.
- Keep the document that connects the payment to the project or quote.
- Separate confirmed payments from amounts mentioned only in conversation.
- Record referenced receipts or invoices that have not yet been found.
Keep exploring
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Read guideReady to put the documents in order?
Upload the records you have. Proofly organizes them into a sourced timeline and evidence package for your review.