Contractor dispute documentation
Disputed change orders? Put each change in context.
Changes to a renovation project may appear in a formal change order, a revised quote, an invoice or a text conversation. A side-by-side record can make it easier to see which documents refer to which change.
Practical checklist
Records to bring together
You do not need every item before you begin. This list is a useful way to see what is available and what may still be missing.
- Original quote, contract and scope of work
- Every written change order, revised estimate or updated invoice
- Messages discussing added work, materials, timing or price changes
- Photos that show the part of the project connected to the change
- Payment records linked to the original work and any additional charges
What to document next
Keep the next step neutral and clear.
- Arrange documents by date and preserve the original document names.
- Note whether a record describes a scope change, a price change, a schedule change or more than one.
- Keep written approvals and questions alongside the change document they discuss.
- Flag changes mentioned in a message when no supporting document has been located.
Keep exploring
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Read guidePoor workmanship documentation: show the record clearly.
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Read guideReady to put the documents in order?
Upload the records you have. Proofly organizes them into a sourced timeline and evidence package for your review.