Contractor dispute documentation
Document property damage with a clear record.
When property damage is a concern, it can help to keep a factual record of the condition, timing and related communications. Organize original photos and documents without trying to fill in details that the records do not show.
Practical checklist
Records to bring together
You do not need every item before you begin. This list is a useful way to see what is available and what may still be missing.
- Photos and videos showing the affected area, including wide context views
- Before-work photos, listings or other earlier condition records, if available
- Project agreement, scope and communications about the work in that area
- Messages or emails that mention the damage, repair or inspection
- Inspection, repair estimate, receipt or report you already have
What to document next
Keep the next step neutral and clear.
- Keep originals and note the date, location and visible condition for each new photo.
- Group photos by area of the property rather than mixing unrelated rooms or issues.
- Save documents that describe observations separately from documents that quote repair work.
- Record when the damage was first noticed as a dated personal note, clearly labelled as your note.
Keep exploring
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Read guideReady to put the documents in order?
Upload the records you have. Proofly organizes them into a sourced timeline and evidence package for your review.